• Inventory Reports
  • Inventory/Check-in Inspections
  • Check-out Inspections
  • Interim Inspections


  • Inspection date
  • Inspection address
  • Property type (No of bedrooms, furnished/unfurnished/part furnished, No of bathrooms)
  • Client name and contact details


  • Status of the cleanliness
  • Utility meter readings (if accessible)
  • List of the keys provided
  • Smoke alarm and carbon monoxide alarm tests

Inventory/Check-In Reports:

  • The check-in report provides both an inventory of contents and a schedule of the condition of the property and its contents at the start of the tenancy.
  • It is essential to provide an accurate and fair description of the property and its contents including the decor, fixtures, fittings, furnishings, soft furnishings, white goods, and etc.
  • Also, the schedule of condition, cleanliness of the property and the utility meter readings will be completed at the end of the check-in inspection.
  • The list of the keys that are being handed over will be included in the report with a picture as evidence. The tenant then signs the check-in declaration.

Check-out Reports:

  • The check-out report enables the adjudicator to identify any deterioration in the condition of the property during the tenancy.
  • A properly completed report provides an accurate description that by comparison with the check-in report will clearly identify any matters that are the tenant’s responsibility.
  • Any discrepancies or variations to the original inventory such as cleaning deficiencies, damage, missing or additional items are listed, together with excessive wear and the condition of gardens/terraces where applicable
  • The observation and the supporting evidential photographs and notes in the report can be used by the Landlord to make a claim against the tenant’s deposit (if required).

The Smoke and Carbon Monoxide Alarm (England) Regulations 2015 granted on or after October 1st, 2015. This new legislation affects private sector landlords and tenancies. The requirements of the legislation are quite straightforward and contain the following regulations:

  • There must be at least one smoke alarm on every story of a building containing any room used wholly or partly as a living area (this includes bathrooms/toilets).
  • There must be a carbon monoxide alarm in any room used wholly or partly as a living area (including bathrooms/toilets) that contains a solid fuel burning combustion appliance.
  • The landlord must ensure that all installed alarms are in working order at the start of each new tenancy.
  • The requirements of the legislation will be enforced by local housing authorities who can impose a fine of up to £5,000 if a landlord fails to comply with a remedial notice.

The full legislation, including exceptions and penalties, may be downloaded from the following site: http://www.legislation.gov.uk/ukdsi/2015/9780111133439/contents